Wedding Checklist

There is always so much to think about when planning your wedding. This Checklist appears long and overwhelming. This is why it is helpful to hire a Planner/Coordinator. We can help you personalize this list, and whittle away at each item with much less stress than if you were to attack it alone.

For a printer friendly, concise version of this list please contact me. Let’s start making plans together!!

Rehearsal Dinner

  • Choose a Venue
  • Food
  • Drinks
  • Tables and Chairs
  • Decorations
  • Music and Sound System
  • Parking
  • Silverware, Glassware, Plates
  • Gifts for Bridesmaids, Groomsmen, and Parents (Optional)
  • Gifts for Eachother (Optional)

 Attire

  • Bridal Gown
  • Bridal Shoes
  • Bridal Slip
  • Lingerie
  • Jewelry
  • Tiara/Veil/Hat
  • Garter
  • Bridesmaid Dresses and Shoes
  • Flower Girl Dress and Shoes
  • Groom’s Tux
  • Groomsmen Tux
  • Ring Bearer Tux and Shoes
  • Mother of the Bride/Groom Dress
  • Father of the Bride/Groom Tux
  • Alterations
  • Gown Preservation

Flowers

  • Bride’s Bouquet
  • Tossing Bouquet
  • Bridesmaids’ Bouquets
  • Vases for Bouqets
  • Flower girl basket of petals/Bouquet
  • Mothers’/Grandmothers’ Corsages
  • Groom’s Boutonierre
  • Groomsmens’ Boutonierres
  • Fathers’/Grandfathers’ Boutonierres
  • Pins for Boutonierres and Corsages
  • Centerpieces
  • Ceremony Decorations
  • Reception Decorations

Stationary

  • Invitations
  • Announcements (optional)
  • Maps/Directions Cards
  • Reply Cards
  • Ceremony Programs (optional)
  • Save the Date Cards (Optional)
  • Postage
  • Calligrapher
  • Newspaper Announcement
  • Thank You Notes
  • Rehearsal Dinner Invitations
  • Bachelor Party Invitations
  • Address Labels

Ceremony

  • Choose a Venue
  • Ceremony Timeline with Processional and Recessional
  • Music
    • Live or on CD
    • Who will start the music?
  • Marriage License
  • Rings
  • Officiant
  • Vows
  • Readings
  • Prayers
  • Backdrop/Alter Decorations
  • Aisle Runner
  • Aisle Decorations
  • Chairs for Guests
  • Guest Book/Pen
  • Ring Bearer Pillow
  • Flower Girl Basket and Petals/Bouquet
  • Bouquets and Boutonierres
  • Ushers (optional)
  • Childcare (optional)
  • Items for Ceremonies (unity candle, vase for sand ceremony…)

Reception

  • Choose a Venue
  • Timeline for Reception (Dances, when to eat, cake cutting, Bouquet toss)
  • DJ
  • List of Bridal Party for Introductions
  • List of songs for Special Dances
  • “Do Not Play” Song List
  • List of Special Dances
  • Dance Floor
  • Emcee for Announcements
  • Sound System for Music and Speeches
  • Lighting
  • Tables and Chairs
  • Linens
  • Silverware/Plates/Glassware
  • Toasting Glass for Bride and Groom
  • Serving Set for Cake Cutting
  • Chair for Garter Toss
  • Caterer
  • Food- Buffet or Served
  • Appetizers for a Cocktail Hour
  • Drinks
    • Alcoholic and Non-Alcoholic
    • Open Bar/Cash Bar?
  • Gift Table
  • Card Box
  • Guest Book with Pens
  • Favors
  • Decorations
  • Baker
  • Wedding Cake
  • Cake Topper
  • Groom’s Cake
  • Child Activities (Coloring Books)

 Photography/Videography

  • Photographer
  • List of Most Important Photos
  • List of Locations at Venue for Photos (Indoor and Outdoor)
  • Family Photos
  • Bridal Party
  • Ceremony
  • Reception (Special Events and Candid)
  • Engagement Photos (Display at Wedding)
  • Videographer
  • List of Events to be recorded
  • Record Well Wishes from Guests
  • Disposable Cameras for Tables
  • Picture App Instructions on Tables or at Entrance

 Honeymoon

  • Airfare
  • Accomodations
  • Rental Car
  • Entertainment
  • Clothes and Toiletries if leaving from Wedding

Miscellaneous

  • Rice/Bubbles/Confetti
  • Transportation for Bride and Groom
  • Hairdresser
  • Mani/Pedi for Bride
  • Mani/Pedi for Bridesmaids
  • Make-up
  • Wedding Coordinator
  • Guest Accomodations
  • Guest Travel Accomodations
  • Restrooms
  • Dressing Areas for Bride and Groom
  • Snacks and Drinks for Dressing Areas
  • Water for Bride and Groom (YOU’LL NEED IT)
  • Parking Signs
  • “Ceremony/Reception this way” Sign
  • Seating Signs

 IMPORTANT EXTRAS

  • Appoint someone to return tuxes and rental items
  • Appoint someone for the coordinator to talk with about emergencies/last minute changes
  • Ask Coordinator or Appoint someone to give “any day of” payments/gratuities to Vendors
  • Appoint someone to bring rings and Marriage License to Venue
  • 1 or 2 weeks before wedding, begin packing a box with all wedding items to bring to venue. At the rehearsal dinner, give this box to the coordinator or trustworthy person to deliver day of wedding. This can include Marriage License and Rings
  • Pack a bag for yourself ahead of time for wedding night.


Ideas that still stand strong

In 2010 I was in school for Wedding and Special Event Planning, and this is one of the idea blogs I wrote. It may be spring now, but it’s the perfect time to plan your Autumn Wedding. Please enjoy. 

Autumn, The season for change and preparation.

The smells of baked goods and jams fill the air as fruits and vegetables are harvested, baked and canned. The sound of mowers and tractors fill the air as leaves and branches fall to cover the ground. People begin to crowd farms and high school football fields in place of pools and playgrounds. Where we were wearing tanks and sandals, we are now bundling up with jackets and boots. Leaves are turning from green to rich reds, oranges, and yellows. Puddles are left behind from passing rain, and the sun begins to hide behind the clouds. Autumn is beautiful, and I believe it is the best time of year for celebrating.

In particular, a Fall Wedding is fun to plan and beautiful to attend. There are so many ways to craft items and decorations for a Fall Wedding, and with the rich colors of autumn, you can create a perfectly  warm atmosphere. Let’s look at Orange; the color of pumpkins, leaves, butterflies, and sweet potatoes. According to Frank Sinatra “Orange is the Happiest Color”.  You can mix Orange with brown, Ivory, or a dark sage for a happy, rich and warm atmosphere.

Centerpieces are a great item for a DIY craft project. Get the family together on a blustery day, bake some cookies and brainstorm some ideas. A favorite of mine is using vegetables and ribbon on candles. Continue with the Orange theme, hot glue the tops of asparagus spears around an ivory candle, and tie an orange ribbon around with a pretty bow or knot around the middle. Use different veggies on different sized candles for a tiered look on each table.

Candy Buffets are incredibly popular right now. Instead of candy spend the evening before the wedding baking with your bridal party, and have a baked goods buffet. Everyone loves mini apple pies, bite-sized brownies, and bite-sized cookies. Hollow out pumpkins, and fill them with goodies or drinks. This adds to the décor, and is a fun item for guests to admire.

One of my favorite new activities at weddings is the photo booth. Make your own with a fun colored fabric pinned to the wall, and bring in fall themed props. Umbrellas, rain boots, and Halloween masks are just a few ideas. Make a paper or fabric tree for the background with colored falling leaves for an added touch. The possibilities are endless here.

These are just a few ideas that are winners. Guests love to see all the personalized items brought into a wedding. It takes away from the traditional straightforward elegance and adds your personality into your special moment. Small details like umbrellas for the bridesmaids instead of flowers will keep your guests talking for years about how unique and fun your wedding was.

So take a trip outside this fall, and look around at the nature around you. Make a bouquet with acorns and apples. Make a fun dinner centerpiece with some broccoli from your garden. Hollow out a squash and fill it with veggie dip for a game night. Find what you love best and add it into your upcoming wedding or even your next party. Autumn is here, use it to help make your day beautiful and uniquely elegant.